Kathy,
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I just received an order on my website. When I went to run the credit card, it was declined so I contacted the purchaser.
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I gather the credit card number was stored somewhere for your later manual entry? How are you storing the card number?
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She has reported it to the authorities, but no one seems to know what to do.
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If I'm reading this right, the proper thing to do is for card holder to report the card as being stolen (to her credit card company) and get a new card number.
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This isn't affecting her financially at this point but time and effort is required to communicate with vendors who in some cases have already packaged orders.
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The card holder should not be impacted in any way (after she cancels the card). It is not her responsibility if a merchant doesn't run the card before shipping an order.
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Does anyone have any ideas on what could be done?
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As I've outlined above, it's simple for the card holder. Merchants (like you) should be at least validating the card at time of order (the technical term is pre-authorization) to be sure the card is good and address valid.
In the scenario where a carder has the address associated with a stolen card, the only real solution is to match the cardholder state & country against IP geographical data. This tells you if an order is being submitted in Russia using a card issued in the U.S.
Hope this helps
-Matt